Independent, photographic inventories, check-ins, check-outs and mid-term inspections for landlords and letting agents across Newbury, Thatcham and West Berkshire. Reports delivered within 48 hours.
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Newbury
Property Inspection Inventories Ltd covers Newbury, Thatcham and the villages across West Berkshire and north Hampshire. Every report is prepared by Kat Brown personally, so the person who visits your property is the person who writes the report and the person you speak to on the phone.
Rental property around Newbury varies more than in most towns. Period houses in the town centre, modern estates in Thatcham with its direct rail links to Reading and Paddington, and larger country houses towards Burghclere, Highclere and the Downs.
A large country house usually has more rooms and outbuildings than a townhouse in Newbury, so it takes considerably longer to record in the detail it warrants. A thorough and reliable report is what protects the deposit if the condition of the property is later disputed.
Reports are delivered within 48 hours of the visit, and appointments for check-ins and check-outs are booked directly with the tenant at a time that suits all parties. The company holds both professional indemnity and public liability insurance, and reports are compiled in Inventory Base, the industry standard platform used by letting agents nationally.
Services
A full written and photographic schedule of condition recording every room, fixture, fitting and item of furniture, along with meter readings, serial numbers, keys and smoke and carbon monoxide alarm tests.
The inventory is walked through with the tenant at the property, meter readings are taken and photographed, keys are issued and recorded, and the tenant signs to confirm the condition at the start of the tenancy.
A room-by-room comparison against the check-in, distinguishing fair wear and tear from damage, cleanliness issues and missing items, with close-up photographs of anything noted and keys verified as returned.
A visit during the tenancy with a written report and photographs of every room, identifying maintenance issues before they become expensive and creating a dated record of the property's condition throughout the term.
Coverage
Newbury, Thatcham and the surrounding villages, including:
If your property sits just outside this list, it is still worth a call. Coverage extends across West Berkshire and into north Hampshire and south Oxfordshire.
Why It Matters
If a deposit dispute reaches adjudication, the burden of proof sits with the landlord, not the tenant. The adjudicator decides on the evidence in front of them, and the strongest evidence is a dated, photographic record prepared by somebody with no interest in the outcome.
A report written by the landlord or by the agent managing the property carries less weight, because both have a stake in the result. An independent clerk records what is there, factually and without attributing blame, which is precisely what an adjudicator is looking for.
The cost of a report is a fraction of a single disputed deposit deduction, and considerably less than the cost of losing one.
Process
The property address, how many bedrooms, whether it is furnished or unfurnished, which report you need and roughly when. A quote follows straight away.
For check-ins and check-outs the appointment is arranged directly with the tenant at a specific time. For inventories and inspections, keys can be collected from the agent.
A full photographic report is issued to you and, where relevant, to the tenant for sign-off. Invoices are payable within seven days and no VAT is charged.
Reviews
Excellent Service - Kat was really communicative, kept us up to date all along the way, carried out the inspections as advised and had the reports over quickly. Highly recommend.
Kat was very professional and did an excellent job with the inventory and check-in. The report was detailed, clear and well presented, and she was very helpful throughout the process. I'm very happy with her service and will definitely be using her for my future properties and inspections. Highly recommended!
Really happy with Kat. She is thorough and reliable and felt very comfortable handing keys over for check in. Excellent comms!
Questions
A written and photographic record of a rental property's contents, fixtures, fittings and condition at the start of a tenancy. It forms the baseline the property is assessed against at check-out, and it is the evidence a deposit scheme relies on if there is a dispute.
No, there is no legal requirement. However, if a deposit dispute goes to adjudication the burden of proof sits with the landlord. Without a dated, independent record of the property's condition at the start of the tenancy, deductions are very difficult to justify.
Adjudicators give more weight to a report prepared by an impartial third party than to one prepared by the landlord or the managing agent. An independent clerk has no interest in the outcome, which makes the record considerably harder to challenge.
Within 48 hours of the visit.
For check-ins and check-outs, appointments are booked directly with the tenant at a specific time so they can attend, walk through the report and sign it. Inventories and mid-term inspections can be carried out with keys collected from the agent.
Most landlords and agents arrange one every six months. Regular inspections identify maintenance issues early and build a dated record of the property's condition across the tenancy.
Call to talk it through. It usually takes two minutes to establish what you need and when it can be done.
Call for a quote today